BoxValet | Rent Moving Boxes Metro Atlanta, Georgia » The Business Owner's Guide to Renting Moving Bins: How Many Does Your Company Need?

Relocating a business is a different challenge than moving a home.

You're not just packing personal belongings — you're moving workstations, records, inventory, and equipment while trying to keep downtime to a minimum. The number of packing containers you need scales with your headcount, your square footage, and how document- or inventory-heavy your operation is.

BoxValet offers reusable plastic moving bins in business bundles sized for commercial moves: 60, 80, 100, 120, 140, 160, 180, and 200 bins. This guide walks you through three ways to estimate how many your business needs, breaks the numbers down by business type, and explains the factors that push you up or down a bundle. BoxValet serves Metro Atlanta, including Vinings, Smyrna, Marietta, Sandy Springs, Buckhead, Brookhaven, Decatur, Dunwoody, Chamblee, Tucker, and Mableton.

How BoxValet Business Bundles Work

Before sizing, it helps to know what you're renting. Every BoxValet bin measures 27" x 17" x 12", weighs 7.7 lbs empty, and is built to be reused 400+ times. The bins are stackable and require no tape — lids fold shut, so there's no assembly, no box-cutting, and no packing-tape purchase. In practical terms, one BoxValet bin holds about what a standard medium-to-large cardboard moving box holds, which makes the conversion straightforward if you've priced a move in boxes before.

BoxValet is 100% self-service. You book your bundle online in advance, pick the bins up at the Vinings location (about four minutes from Truist Park, near I-285 and Cobb Parkway), use them for your move, and return them. There's no delivery, no walk-ins, and no moving services — the model is designed for businesses that are handling their own move or coordinating their own crew. A $100 refundable deposit applies to each rental.

Two add-ons are worth knowing about for a business move:

Bin Dolly(s): designed to move stacks of BoxValet bins — useful for wheeling loads across lobbies, down long office corridors, and to and from vehicles. It's for BoxValet bins, not a furniture dolly.
Equipment Protection: optional coverage on the rental equipment.

The Quick-Reference Bundle Table

Here's the fastest way to find your starting point. Match your headcount or square footage to a row, then read the notes to fine-tune. These are planning estimates based on roughly five bins per workstation for a standard office; document- and inventory-heavy operations should size up (more on that below).

If you land between two bundles, size up. Running short mid-move is far more disruptive than having a few empty bins.

Method 1: Estimate by Workstations

The most reliable way to size a business move is to count workstations rather than total employees, since remote and hybrid staff don't add packing volume. A workstation is any desk, cubicle, or private office that holds a person's working materials.

As a general planning estimate, budget around five bins per standard workstation. That accounts for desk contents, personal files, a monitor and peripherals packed for transport, and a share of common-area materials. Multiply your workstation count by five and round up to the nearest bundle:

12 workstations × 5 ≈ 60 bins → 60 bundle
20 workstations × 5 ≈ 100 bins → 100 bundle
32 workstations × 5 ≈ 160 bins → 160 bundle
40 workstations × 5 ≈ 200 bins → 200 bundle

Then adjust for density. A paperless, open-plan tech office may only need three to four bins per workstation, while a records-heavy law or accounting firm can run six to eight.

Method 2: Estimate by Square Footage

If you don't have a clean workstation count, square footage is a solid proxy. Office space planning commonly allocates 150 to 250 square feet per employee, which lets you translate your lease size into an approximate headcount and then into bins. Business Moving

Divide your usable square footage by roughly 225 to estimate workstations, then apply the five-bins-per-workstation rule:

A 3,000 sq ft office ≈ 13 workstations ≈ 65 bins → 80 bundle (rounding up for common areas)
A 5,000 sq ft office ≈ 22 workstations ≈ 110 bins → 120 bundle
A 7,500 sq ft office ≈ 33 workstations ≈ 165 bins → 180 bundle

Square footage tends to undercount for businesses with large storage rooms, file rooms, supply closets, or back-of-house inventory, since those areas hold a lot of packable material without a workstation attached. If that describes your space, treat the square-footage number as a floor and size up.

Method 3: Estimate by Business Type

Different operations pack differently. Use these type-based ranges as a sanity check against the two methods above.

Standard offices (professional services, sales, marketing, admin). These pack close to the five-bins-per-workstation baseline. A 16-person marketing agency typically lands in the 80 to 100 range.

Document-heavy firms (law, accounting, insurance, title companies). Physical files, reference libraries, and archived records add substantial volume. Budget six to eight bins per workstation. A 20-attorney firm can easily reach the 140 to 160 range once file rooms are included.

Medical and dental practices. Exam rooms, records, and supply storage add to per-workstation volume, though bulky equipment moves separately. A multi-provider practice commonly falls in the 100 to 140 range.

Retail and boutiques. Sizing here is driven by inventory and fixtures rather than desks. A small shop relocating stock and back-office contents often needs 60 to 100, scaling up with inventory depth.

Restaurants and food service. Front-of-house smallwares, dry goods, office contents, and supplies pack into bins; equipment is handled separately. Most independent locations fall in the 60 to 120 range.

Startups and coworking teams. Lean, largely digital operations pack light — often three to four bins per person. A 20-person startup may only need a 60 to 80 bundle.

Factors That Push You Up or Down a Bundle

Once you have a starting bundle, adjust for these variables:

Size up if you have: dedicated file or records rooms, a supply or stock room, a library or reference materials, a kitchen or break room to pack, a phased move where bins stay in use longer, or plans to declutter into bins rather than dispose beforehand.

Size down if you have: an already-digital, low-paper operation, a recent decommissioning or purge of old files and furniture, employees taking personal items home separately, or an open-plan layout with minimal per-desk storage.

Plan separately for: furniture, monitors that need original packaging, servers and networking gear, and anything requiring specialized handling. Bins are ideal for desk contents, files, supplies, kitchenware, and smallwares — not for large furniture or heavy equipment.

A Worked Example

Consider a 24-person accounting firm relocating from Sandy Springs to a new suite in Marietta. Counting workstations rather than total staff, the firm has 22 physical desks. At the standard five-bins-per-workstation rate, that's 110 bins — but accounting is document-heavy, so bumping to roughly seven bins per workstation puts the estimate closer to 150, driven by client files and archived records.

Rounding to the nearest bundle, the firm books the 160 bundle, adds a couple of Bin Dollies to move stacked bins through the building's corridors and elevator, and picks the bins up in Vinings the weekend before the move. The extra capacity over the raw estimate absorbs the file room without risking a mid-move shortage.

Getting Your Bins in Metro Atlanta

Because BoxValet is self-service, plan your vehicle around your bundle. Larger business bundles will require a cargo van or box truck for pickup and return rather than a personal SUV — the bins are compact and stackable, but 100-plus of them add up. If you're coordinating a moving crew, they can handle the transport; if you're picking up yourself, confirm your vehicle capacity before you make the trip. For a realistic breakdown of what fits where, see the vehicle guide: Can I Fit BoxValet Bins in My Car?

All business rentals are booked online in advance. Pickup and return happen at the Vinings location, convenient to Smyrna, Marietta, Sandy Springs, Buckhead, Brookhaven, and the greater Metro Atlanta area via I-285 and Cobb Parkway.

Frequently Asked Questions

How far in advance should a business book? Book as early as your move date is confirmed. Reserving in advance secures your bundle and gives you time to line up the right vehicle for pickup and return.

What if I underestimate and need more bins? Sizing up at booking is the safer move, since running short mid-relocation stalls the whole operation. If you're between bundles, choose the larger one.

Can bins be used for a phased or floor-by-floor move? Yes. Just account for the longer rental window, since bins stay in circulation until the full move wraps and they're returned.

Do the bins work for file and records transport? Yes — the enclosed, stackable design suits files and documents well, and there's no tape or box assembly. For high-volume records, size up per the document-heavy ranges above.

Is there coverage on the equipment? Optional Equipment Protection is available at $35 per rental, alongside the standard $100 refundable deposit.

Ready to Size Your Move?

Use whichever method fits your business best — workstation count, square footage, or business type — cross-check it against the quick-reference table, and round up if you're on the fence. When you've landed on a bundle from 60 to 200, contact us in advance to reserve your business rental.

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The Business Owner's Guide to Renting Moving Bins: How Many Does Your Company Need?